Different Types of Asset Barcodes and Their Uses
Barcodes are a simple yet powerful way to identify, track, and manage business assets. They help streamline operations, reduce errors, and improve visibility across departments. Whether you are managing IT equipment, warehouse tools, or field assets, the type of barcode you use determines how effectively you can record and retrieve data.
Many organizations treat barcodes as one-size-fits-all solutions, but each type has distinct characteristics, scanning requirements, and ideal applications. Understanding these differences can help you select the right barcode system for your operations, improving accuracy and efficiency.
Below are the most common types of asset barcodes and their specific uses in asset tracking and management.
1. Code 39 Barcodes
Code 39 is one of the earliest and most widely used barcode types for asset labeling. It encodes both letters and numbers, making it flexible for identifying alphanumeric asset tags such as “IT-LAPTOP-021.”
It is frequently used in manufacturing, defense, and industrial sectors where asset details must include both serial and model information. Its simplicity allows for quick generation and easy readability with most scanners.
2. Code 128 Barcodes
| Feature | Description |
| Character set | Full ASCII (letters, numbers, symbols) |
| Data capacity | High — suitable for long serials or inventory codes |
| Print size | Compact compared to Code 39 |
Code 128 offers greater data density, meaning it can store more information in a smaller space. This makes it ideal for environments with limited label size, such as IT components, medical devices, and lab equipment. It is often chosen when detailed identification or integration with other systems is needed.
3. QR Codes
QR (Quick Response) codes are two-dimensional barcodes capable of storing significantly more data than traditional linear codes. They can hold text, URLs, and even geolocation data, which makes them suitable for mobile scanning.
These are commonly used in modern asset tracking systems where employees scan assets using smartphones or tablets. QR codes are also ideal for maintenance tracking, as they can link directly to an online asset record, user manual, or maintenance log.
4. Data Matrix Codes
| Attribute | Benefit |
| Shape | Square grid pattern for compact labeling |
| Capacity | Can store hundreds of characters in a small space |
| Durability | Readable even when partially damaged |
Data Matrix codes are popular in electronics, aerospace, and healthcare sectors where space is limited and reliability is critical. These codes can be laser-etched or engraved on metal parts, ensuring permanent identification even in harsh conditions.
5. UPC Barcodes
The Universal Product Code (UPC) is the most familiar barcode format for retail and consumer goods. While it is typically used for product sales and packaging, some businesses use it internally for managing office or store equipment.
However, UPCs are limited to numeric data and shorter identifiers, which makes them less suitable for complex asset management environments.
6. EAN Barcodes
The European Article Number (EAN) is similar to the UPC but designed for international trade. It is widely used across Europe and other global markets. For organizations with cross-border operations, EAN barcodes ensure compatibility with international systems and simplify the tracking of imported or exported goods.
7. RFID and Barcode Hybrids
Some companies combine traditional barcodes with RFID (Radio Frequency Identification) tags for more advanced asset tracking. While RFID allows automatic, non-line-of-sight scanning, barcodes serve as visible identifiers for manual verification.
This hybrid setup is particularly useful in logistics, construction, and fleet management where both speed and accuracy are essential.
8. Industrial 2D Barcodes
| Application | Typical Use Case |
| Manufacturing | Engraved on tools and machinery for lifetime traceability |
| Automotive | Used for part identification and quality assurance |
| Oil and gas | Track high-value assets exposed to heat or corrosion |
Industrial 2D codes are designed for extreme environments and can withstand chemicals, heat, and abrasion. They are often laser-marked on metal, ceramic, or durable plastic surfaces.
9. Asset Tag Barcodes with Custom Prefixes
Custom prefixes allow companies to define unique structures for different asset categories. For instance, “IT-” for technology assets or “VEH-” for vehicles. This structure simplifies categorization and improves reporting, especially in systems that integrate with accounting or ERP software.
10. Tamper-Evident or Void Barcodes
These barcodes are printed on labels that show visible marks or patterns if removed or tampered with. They are widely used in industries that require strict security, such as finance, defense, and government operations.
Tamper-evident barcodes deter unauthorized movement of assets and add a layer of protection against theft or fraud.
How to Choose the Right Barcode
With so many barcode options available, selecting the right one depends on how and where your assets are used. A barcode that works well in a clean office environment may not survive the wear and tear of an industrial site. The key is to balance durability, readability, and data capacity.
When evaluating barcode types, consider the following:
- Environment: Will labels be exposed to heat, chemicals, or outdoor conditions?
- Asset Type: Are you tagging movable items, fixed equipment, or consumables?
- Scanning Equipment: Will you use handheld scanners, mobile devices, or automated systems?
- Data Complexity: Do you need to encode simple serial numbers or long alphanumeric strings?
- Security Needs: Will tamper-evident or hybrid RFID-barcode systems offer better protection?
| Need | Recommended Barcode Type |
| Long serials or mixed characters | Code 128 |
| Limited label space | Data Matrix |
| Mobile scanning | QR Code |
| Industrial or outdoor use | Laser-etched 2D barcode |
| High-security environments | Tamper-evident label |
Choosing the right barcode is about aligning the format with your tracking goals. A well-matched barcode system improves visibility, prevents loss, and strengthens the connection between your physical and digital asset records.
Final Thoughts
Understanding the different types of asset barcodes allows you to choose a format that matches your operational environment and business goals. Some barcodes excel in simplicity and speed, while others are built for durability or high data capacity.
Before implementation, evaluate factors such as label material, scanning equipment, and environmental conditions. The right barcode type not only improves accuracy but also enhances traceability across your entire asset lifecycle.
| Barcode Type | Ideal Use |
| Code 39 | General asset tagging and serial tracking |
| QR Code | Mobile-based asset tracking and maintenance |
| Data Matrix | Permanent marking for industrial or medical assets |
| Tamper-evident | High-security and compliance environments |
With the right choice, barcodes can become more than labels. They serve as reliable tools that connect data, people, and assets across your organization, making tracking simpler and more accurate.
If you are ready to take the next step in improving visibility and control over your assets, explore how the right platform can make a difference. Strev’s Mobile Application has a barcode scanner that allows users to add asset records in just a few clicks! Try Strev’s Asset Management solution and experience a smarter, more connected way to manage every asset in your organization.