A document storage system is a digital platform designed to store, organize, retrieve, and govern operational documents — with capabilities that shared drives and email attachments fundamentally lack. The critical difference is context: Strev's enterprise document storage system links every document directly to the asset, vendor, contract, or maintenance record it relates to, so documents are always found in the context where they're needed rather than in a folder hierarchy that requires separate navigation. Additional capabilities absent from shared drives include document expiry tracking with automated alerts, role-based access control at the document level, tamper-evident audit logs, automatic version control, mobile access, and AI-powered missing document detection.

Strev's document management software accepts any file type — PDFs, Word documents, Excel spreadsheets, images (JPG, PNG), CAD drawings, video files, CSV files, and any other format your operational documents use. Common document types stored in Strev include: warranty certificates and support contracts linked to asset records; compliance and inspection certificates with expiry tracking; maintenance reports and service records attached to maintenance tasks; vendor agreements, SLAs, and supplier insurance certificates; purchase orders, invoices, and procurement documentation; equipment manuals and technical specifications; and legal contracts with version history. There's no file type restriction that requires conversion before upload.

When uploading any time-sensitive document — a compliance certificate, insurance policy, operating license, or inspection report — you set an expiry date in the document properties. Strev monitors every document's expiry date continuously and sends automated alerts to designated recipients at 90 days, 60 days, and 30 days before the expiry date. StrevAI also provides portfolio-level expiry monitoring — surfacing the highest-risk upcoming expirations first when multiple documents approach expiry simultaneously, so critical compliance certificates are renewed before operational licenses that have longer lead times. Alerts can be sent via email, SMS, or in-app notification to the appropriate team member for that document type.

Yes. Strev's secure document storage software implements role-based access control at the document and record type level — meaning document visibility is governed by user role, department, and the type of record the document is attached to. Legal contracts are visible to legal and procurement teams. Compliance certificates are accessible to operations and compliance functions. Financial agreements are restricted to finance. Asset-level technical documents are available to maintenance and engineering. These permissions are configured once and enforced automatically — documents attached to any record inherit the appropriate access controls without manual permission management for each individual file.

Strev automatically versions documents when they are replaced or updated. When a new version of a document is uploaded — a revised contract, an updated compliance certificate, an amended maintenance procedure — the system marks the new upload as the current version while retaining previous versions in the document's version history. Teams always work from the current version without any risk of using an outdated document in error, while the full document history remains accessible for audit comparison, legal review, or rollback if needed. Version history entries include who uploaded each version, when, and any notes added at the time of upload — providing a complete document lifecycle record without relying on file naming conventions.

Yes. Strev's mobile document management capability allows field technicians, maintenance staff, and operations teams to upload documents directly from any iOS or Android device. From the Strev mobile app, a technician completing an on-site inspection can photograph the completed inspection form, upload the image, and attach it to the relevant asset or maintenance record immediately — without returning to the office or emailing files to someone who then files them manually. The uploaded document appears on the record in real time, accessible to anyone with appropriate permissions across the organization. This closes the gap between field documentation and the central asset management record that paper-based or email-based field reporting consistently leaves open.

Yes. Healthcare facilities and regulated operations require document storage software that provides more than a filing system — they need a complete chain of custody for every document event, automated expiry monitoring for compliance certificates, and the ability to demonstrate to regulators that documents were in place when required. Strev's healthcare document storage software delivers all three: tamper-evident access logs for every document interaction, automated expiry alerts for calibration certificates, inspection reports, and compliance filings, and AI-powered missing document detection that surfaces gaps before a regulatory review does. Role-based access controls ensure clinical and compliance documents are accessible to the appropriate teams while remaining protected from unauthorized access.